Pharmacists in Charge

Continuous Quality Improvement (CQI)

• How often do CQI’s need to be done?

  CQI’s must be done quarterly (every 90 days).

• What documentation needs to be done during a CQI meeting?

  See K.S.A. 65-1695 and K.A.R. 68-19-1.
  

  • Date of meeting

  • Who attended

  • Types of reportable events with prescription numbers

  • What progressive preventative steps will be implemented to prevent future errors

  
  CQI Form

Pharmacist-In-Charge (PIC)

• Can a pharmacist be a PIC at more than one pharmacy?

  K.A.R.68-7-13 states “no pharmacist shall be a PIC of more than one full-time pharmacy which is defined as being one where the on-premises pharmacist services total 30 hours or more weekly.”
  A pharmacist could be PIC at more than one pharmacy as long as required pharmacists’ services are less than 30 hours per week.

• What must be done when a PIC resigns?

  The outgoing PIC must notify the Board of Pharmacy in writing within five days of resignation using the PIC Change Form BA-50, and take a final inventory of all controlled substances (within 72 hours of ceasing to be PIC). K.A.R. 68-2-5.  Inventory requirement KAR 68-7-11(o) or KAR 68-7-12(e)

  Notification may be emailed or faxed.

  If the PIC is terminated for cause, another pharmacist may take the final inventory and the owner may submit the PIC Change Form BA-50. (This should be documented)

  The pharmacy owner must obtain a new PIC within 30 days. K.A.R. 68-1-2a(b).  If additional time is needed, the owner or authorized agent can complete the waiver section of the form and submit to the Board prior before the 30 days expires.

  The Incoming PIC shall take a beginning inventory of all controlled substances within 72 hours of assuming the position of PIC and submit the completed PIC Change Form BA-50 to the Board. KAR 68-7-11(p) or KAR 68-7-12(f)

• What are the responsibilities of a PIC?

  See K.A.R. 68-7-11 for Medical Care Facility PIC responsibilities and K.A.R. 68-7-12 for a PIC in any facility other than a medical care facility.

• How much time must a PIC actually work in the pharmacy?

  The PIC shall supervise the pharmacy on a full-time or part-time basis and shall be personally available to the extent required to ensure comprehensive pharmaceutical services within the pharmacy. K.S.A. 65-1626(uu)