Pharmacists in Charge

Continuous Quality Improvement (CQI)

• How often do CQI meetings need to be conducted?

  • CQI meetings must be held quarterly (every 90 days).
  • K.A.R. 68-19-1

• What documentation needs to be completed during a CQI meeting?

  • Date of meeting
  • Who attended
  • Review and list all incident reports generated since last quarterly meeting
  • What progressive preventative steps will be implemented to prevent future errors
  • List of Board newsletter(s) reviewed since last CQI meeting
  • Best practice is to utilize prescription numbers when identifying incident reports reviewed.
  • CQI meeting reports must be made available to the Board for inspection.
  • K.S.A. 65-1695 and KAR 68-19-1

• What form do I use to document a CQI meeting?

  Any form may be used provided it includes all requirements of the statute and/or regulation. You may use the CQI Form provided by the Board and found under “Forms” on the Board website.

Pharmacist-In-Charge (PIC)

• Can a pharmacist be a PIC at more than one pharmacy?

  K.A.R. 68-7-13 states “no pharmacist shall be a PIC of more than one full-time pharmacy which is defined as being one where the on-premises pharmacist services total 30 hours or more weekly.” A pharmacist could be a PIC at more than one pharmacy provided the required pharmacists’ services are less than 30 hours per week.

• What must be done when a PIC resigns?

  • The outgoing PIC must notify the Board no later than five (5) days after ceasing to be PIC. The notification must be made by either submitting section A of the PIC Change Form BA-50 to the Board office or completing the online PIC resignation option after logging into the pharmacist’s Board of Pharmacy eLicense account. The outgoing PIC must also complete a controlled substance inventory prior to ceasing to be a PIC.
    • K.A.R. 68-2-5, K.A.R. 68-7-11(o), K.A.R. 68-7-12(e)
  • The PIC Change Form BA-50 may be mailed, emailed, or faxed to the Board office. Any mailed Form BA-50 must be postmarked no later than 5 days after the pharmacist’s last day as PIC.
  • If the outgoing PIC suffers a medical emergency or is terminated for causes involving theft or diversion, another pharmacist may take the final inventory and the owner may submit the PIC Change Form BA-50.
  • The pharmacy owner must obtain a new PIC with 30 days. If additional time is needed, the owner or authorized agent can complete section C of the PIC Change Form BA-50 and submit to the Board before the 30 days expires.
    • K.A.R. 68-1-2a(b)
  • The incoming PIC shall take a beginning inventory of ALL controlled substances within 72 hours of assuming the position of PIC and submit the completed PIC Change Form BA-50 to the Board.
    • K.A.R. 68-7-11(o) and K.A.R. 68-7-12(e)

• What are the responsibilities of a PIC?

  See K.A.R 68-7-11 for Medical Care Facility and K.A.R 68-7-12 for a PIC in any facility other than a medical care facility for specific responsibilities.

• Is there a minimum amount of time a PIC must in the pharmacy?

  • No. The PIC shall supervise the pharmacy on a full-time or part-time basis and shall be personally available to the extent required to ensure comprehensive pharmaceutical servies within the pharmacy.
  • K.S.A. 65-1626(xx) and K.A.R. 68-7-12(b)