Quick Links

License Renewal

Online Renewal

Your Kansas registration will expire June 30, 2023. Your permit may be renewed online between May 17, 2023 and June 30, 2023.

Renewal instructions:

Go to http://pharmacy.ks.gov and click “Online Renewal."

PHARMACISTS who DID NOT renew in 2021: Under Existing Licensee Registration, click “Sign-Up.” Select Classification "Pharmacist." Enter the license number you are renewing, the last four digits of your Social Security number and your date of birth. Create a username and password.

PHARMACISTS who DID renew in 2021: Enter your Username and Password created during the 2021 renewal. If you need to reset your password, click "Sign-Up" to create a new username and password.

FACILITIES who DID NOT renew online in 2022: Under Existing Licensee Registration, click “Sign-Up.” Select Classification "Pharmacy/Facility." Enter the permit number you are renewing and the zip code of the physical address you are renewing. Create a username and password.

FACILITIES who DID renew online in 2022: Enter your Username and Password created during the 2022 renewal. If you need to reset your password, click "Sign-Up" to create a new username and password.

Login to your new account and select “Renew License.”

Review and update information and submit the renewal.

Use our secure online payment portal to pay by credit/debit card or electronic check.

FACILITIES may immediately print their 2023 - 2024 permit by logging back into their account.

Nonresident Pharmacies (22-), and Outsourcing Facilities (20-) should allow 15 business days for Board review and approval. Once approved, the facility may log back into the portal and print/download a copy of the renewed permit.

NEW! Pharmacists who renewed online and answered “No” to all disciplinary questions, you can immediately log back into the portal and print your 2023 pharmacist license renewal certificate. Save the certificate to your computer as a PDF, and open locally to print. The Board will not print/mail these items. If additional copies are needed, log back in and print/download a copy. If you answered “Yes” to a disciplinary question, you can verify your renewal has been received by visiting the License Verification page and checking for the updated expiration date.

Visit our website License Verification page to check for an updated expiration date.

Failing to renew on or before 11:59pm CST June 30, 2023 will result in the cancellation of your license or permit. Pharmacists may not engage in the practice of pharmacy while in CANCELLED or INACTIVE status. Facility permits not renewed prior to expiration shall lapse and become null and void on the date of its expiration, and no new permit shall be granted except upon payment of the required renewal fee plus a penalty equal to the renewal fee.

Renewal Questions: http://pharmacy.ks.gov/licensing-registration/business-applications-forms or e-mail [email protected]

Online Payment Portal Questions: Kansas.gov helpline (800)452-6727 or e-mail [email protected]

Advantages of renewing online:

Fast—it only takes a few minutes and you will receive a confirmation when you finish, so you will know your renewal is complete. In most instances, your new license is mailed to you the next business day after you renew - sometimes even the same day. Your renewed license information will be available on our License Verification Database the day after you renew.

Convenient—you can complete your renewal 24 hours a day, seven days a week at any location with Internet access.

Accurate – you must enter all of your information as the on-line renewal will not allow you to leave required information blank; therefore, your renewal form will not be returned because you left something blank or forgot to sign it.

No lost payments—you use a credit card or electronic check to renew.

No postage required—your renewal notice will not be returned to you because you forgot to include postage.

Will not get lost in the mail—the confirmation you receive will allow your renewal application to be traced internally should any issues arise.

There are two exceptions to the online license renewal process at this time:

Initiating or renewing an inactive license status. You will need to obtain a printed renewal form.
We have opened up online renewals, even if you have had new discipline during the last renewal period; however, you will need to submit a paper copy of the discipline to the board office. You can proceed with an online renewal, but the license will be pending until the discipline review is completed.

Employers are encouraged to have a computer with Internet access available, for their employees to use at the work site, for the purpose of license renewal. This will accommodate early license renewal by employees and result in fewer last minute renewal problems. Remember that renewals postmarked after your license expiration will be considered lapsed. Any licensee or registrant practicing on a lapsed license can and will be fined. Don’t delay, renew as soon as you receive the notice (and the renewal period opens) to avoid penalties and delays in receiving your renewed license.

The Board of Pharmacy urges you to take advantage of the online renewal process. However, if you are unable to renew online please contact our office at [email protected] to request a printed renewal form.

Frequently Asked Questions

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Renewal

Can I renew online?

Yes. During the renewal period (generally 30-45 days prior to expiration), you can complete your renewal application and make payment online 24 hours a day, seven days a week from any location with Internet access. It only takes a few minutes and you will receive a confirmation when you finish, so you will know your renewal is complete. Most facilities should print their renewal certificate when the renewal is complete. Individuals will receive their renewed registration or license in the mail.
When does my license, registration, or permit expire?

There is no grace period for renewals. Licenses, registrations, and permits expire on the date printed on the printed license, registration, or permit, respectively. Expiration dates are also provided on the Board’s website under the license verification.
Pharmacist licenses expire on June 30 at 11:59pm of the renewal year.
Pharmacy technician registrations expire on October 31 at 11:59pm of the renewal year.
Facility registrations expire on June 30 at 11:59pm of the renewal year.
Retail dealer permits expire on February 28 at 11:59pm of the renewal year.
Do my Continuing Education (CE) hours have to be completed before I can renew?

Yes! There is no grace period for completion of the CE requirements. When you submit your renewal application (online or by mail), you must certify that you have completed the requisite number of continuing educations hours during the prior licensing period. If the application has information which is contradicted by a CE audit, such statement may be considered an attempt to obtain a license by fraudulent means and a failure to meet the requirements for licensure and may result in disciplinary action.
A license or registration may be renewed on inactive status without the required CE hours. Please note that inactive status does not allow an individual to continue to practice pharmacy.
When does my renewal have to be received by the Board office?

There is NO grace period for renewals. Renewal applications must be hand-delivered, postmarked, or electronically time-stamped on or before the expiration date of the license, registration, or permit. All other renewals will be considered late, require payment of the late fee, and are not authorized to work, operate, or practice pharmacy until the renewal (and late fee) are submitted to the Board office.
Can I renew my license/registration/permit after it has expired?

Renewal applications for pharmacists and facilities hand-delivered, postmarked, or electronically time-stamped after the expiration date will be considered late and require payment of the late fee. Applicants are not authorized to work, operate or practice pharmacy until the renewal (and late fee) are submitted to the Board office.
A technician will need to re-apply if their registration has expired.
How early can I renew my license, registration, or permit?

The renewal application is usually open 30-45 days prior to the expiration date. A renewal reminder will be emailed around this time to the email address on record.
Do I have to pay the renewal fees and take continuing education if my license is on inactive status?

Licensees on inactive status are still required to timely renew their license and pay the renewal fee. Continuing education is not required while a license is on inactive status. However, continuing education will be required for reinstatement to active status.

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Applications or Renewals with Criminal History

Can I submit an application if I have a misdemeanor, felony conviction, or other offense history?

Yes. In reviewing an applicant's offense or criminal history, the Board evaluates whether the individual has been sufficiently rehabilitated to warrant the public trust. In making this determination, it helps if the applicant provides a detailed written statement (S-150 Personal History) explaining the offense history, related facts or events, as well as the reasons the applicant deserves to be licensed or registered. The applicant should include any helpful facts that would aid in the Board’s evaluation, such as any relevant qualifications or experience in the profession, extenuating or mitigating circumstances regarding any illegal activity or wrongdoing, and work or volunteer history since the time of such wrongdoing. You may also include other documents that may help in the Board’s review of your application, such as letters of recommendation, character references, evidence of present fitness for licensure, pleadings or other court documents from the case, and evidence of coursework, community involvement volunteer experience, or past job responsibilities.
Where can I obtain court documents?

Court documents can be obtained from your attorney (if you were represented) or the clerk of court in the jurisdiction where the offense occurred. Contact the court clerk and ask how you can get copies of your case file. If the court tells you the documents are no longer available, submit an official notice from the court indicating as such.
What court documents should I submit with my application or renewal?

The citation, complaint, or summons indicating the specific violations/charges, and any amended complaints. Disposition documents with any plea or stipulation to the charges, court ruling, and terms of any dismissal, sentence, conviction, judgment, diversion, etc. Proof of completion of any probation, diversion or suspended imposition of sentence. If this is not available, submit the court’s case or docket summary.
Does the Board review the answers to the disciplinary history questions?

Yes. All applications are reviewed and compared to KBI/FBI report. If the application has information which is contradicted by the KBI/FBI background check, such statement may be considered an attempt to obtain a license by fraudulent means and may result in denial or other disciplinary action.
Do I need to report charges or offenses received when I was a minor (under 18)?

No, you only need to report “adult” offenses. The only exception is if a minor was charged as an adult.
Do I need to answer “yes” if my offense has been expunged?

Yes. Even though we will not consider these offenses, we need to be able to compare them to your KBI and FBI background check to ensure there’s no conflicting information.
Do I need to answer “yes” if my lawyer or someone else told me that the offense was no longer on my record?

Unless a criminal conviction or offense has been expunged (this is a legal term) from your record or you have received a pardon, you need to report the information to the Board. If a case has merely been “dismissed,” it still has to be reported.
Do I have to complete a background check?

Yes. All applicants must submit to fingerprinting and enrollment in the KBI/FBI Rap Back program by undergoing a criminal history record check by the KBI/FBI. If you have a current license or registration with the Kansas State Board of Pharmacy and previously underwent a background check through our office, you may not need to do another one. Please contact us if you think you have already done a background check through our office.
If I have been fingerprinted or had a background check in another state, do I have to do it again in Kansas?

Yes. The Board does not accept KBI/FBI reports issued for other purposes.
Does my application ever expire?

Yes. Applications cannot remain pending indefinitely. If deficiencies are not timely corrected or if your application is denied or withdrawn, you must reapply. Please make sure that the Board has your current contact information to ensure you are receiving all official correspondence.
Do I submit the fingerprint card with my application or may I send it before I apply?

Fingerprint cards should be submitted to the Board office simultaneously and in conjunction with the application and S-100 KBI/FBI Criminal Background Check Form.
Will the Board process my application without a criminal background check?

No. The fingerprints, Form S-100 KBI/FBI Criminal Background Check, and $47 fee must be filed with your application. Applications are accepted without the background check but are considered incomplete. All application items must be received before an application can be considered complete.
Can I reapply if my license or registration was revoked?

If your license or registration has been revoked by the Kansas State Board of Pharmacy, you must wait a minimum of one year from the effective date of revocation before applying for reinstatement. Please use the appropriate forms to request reinstatement after revocation: Form LA-65 Pharmacist Reinstatement after Revocation; Form LA-70 Technician Reinstatement after Revocation.
What is the Kansas Administrative Procedure Act (KAPA)?

The Kansas Board of Pharmacy is a regulatory agency. All disciplinary actions before the Kansas Board of Pharmacy are subject to the Kansas Administrative Procedure Act (KAPA), K.S.A. 77-501 et seq. The KAPA is a set of statutes that outline the procedures the Kansas Board of Pharmacy must follow. It provides for due process. This includes things such as reasonable notice, fair and impartial hearing, right to representation, and right to question witnesses or present evidence. KAPA is applied to all regulatory agencies of varying sizes.
I received a Summary Order. How do I request a hearing?

Hearing requests must be in writing and received by the Board office (email, mail, hand-delivered) within 15 days of the date of the Summary Order. Hearings are then scheduled before the Board at their next regular quarterly meeting.