REGISTER FOR K-TRACS

Registering to use K-TRACS is easy. You should gather all the information you need prior to beginning the online process so that your registration can be completed in a timely manner.

If you do not complete all steps within 7 days, your registration will be rejected due to security requirements, and you will have to start the process over.

NOTE: If you are registering for a new account due to a change in employment, please see the Account Updates section for instructions.

PRESCRIBERS

  1. Register online: You will need your DEA, NPI and state license number to register.
  2. Download and sign the Data Requester Certification Form. Upload it with your online registration or email it to pmpadmin@ks.gov within 7 days of starting your online registration.

PHARMACISTS

  1. Register online: You will need your state license number and pharmacy DEA number to register.
  2. Download and sign the Data Requester Certification Form. Upload it with your online registration or email it to pmpadmin@ks.gov within 7 days of starting your online registration.
DOWNLOAD THE USER GUIDE

DELEGATE REGISTRATION

Prescribers and pharmacists can appoint delegates such as licensed nursing staff or registered pharmacy technicians to be delegates to use K-TRACS on their behalf.

To register for K-TRACS, delegates should:

  1. Register online: You must know your prescriber or pharmacist's DEA number and the email address they used to register their K-TRACS account.
  2. Use only a work-affiliated email address as your username.
  3. Download and complete a Data Requester Notary Form. Upload it with your online registration or email it to pmpadmin@ks.gov after completing your online registration.
  4. Remind the supervising prescriber or pharmacist to add your account within 7 days of starting the registration.
HOW TO MANAGE DELEGATES

APPROVAL PROCESS

Registrations are pending approval until verified by the K-TRACS administrator. You can expect approval of your registration within approximately two business days of submitting all required documentation, including required verification forms.

SUGGESTED TRAINING FOR NEW USERS

New users are encouraged to review the following video tutorials as they begin to use K-TRACS.

  1. Program Overview
  2. Do's and Don'ts for Using K-TRACS
  3. Patient Search Options
  4. How to Read a Patient Report
  5. Customize Account Settings

Additional video tutorials are available for pharmacists and their delegates and for prescribers and their delegates.

ACCOUNT UPDATES

You can update your email address and employment information within K-TRACS by navigating to your name in the upper right-hand corner and clicking on "My Profile" in the dropdown.

If you have a new job, fill out the Account Update Form instead of registering for a new account. You can indicate your new employer, any changes in DEA, NPI or state license numbers, and remove delegates associated with your previous position. Delegates can also indicate a change in supervisors on the form.

Email the completed form to pmpadmin@ks.gov or fax to 785-296-8420.

INTEGRATED SYSTEMS

All pharmacists and prescribers are encouraged to register for an account, even if your electronic medical records (EMR) or pharmacy system is integrated with K-TRACS. By doing so, you can manage delegates who use the system on your behalf and receive clinical alerts important to your practice and patients. Prescribers also gain access to Prescriber E-Recap (PERx) reports.