Pharmacies in the state of Kansas and those dispensing to Kansas patients from other locations must report to K-TRACS all schedule II, III and IV controlled substance prescriptions and drugs of concern that they dispense.
Effective November 1, 2023, K-TRACS will require pharmacies to change how, when and what they report. This is a result of changes to the Prescription Monitoring Program Act and program regulations. The changes include:
Read the Updated Dispenser Guide
For questions, please contact K-TRACS at [email protected] or 785-296-6547.
Effective September 20, "X" DEA numbers will no longer be allowed to be submitted. Prescriptions with these prescriber identifiers used will result in errors that must be corrected by the pharmacy.
Effective November 1, all prescriber identifiers submitted to K-TRACS must pass validation against DEA, NPI and state license number databases. This ensures prescriptions are attributed to the correct prescriber. Placeholders and "dummy" identifiers will result in errors that must be corrected by the pharmacy.
Drugs of concern required to be reported to K-TRACS include:
Dispensers may request exemptions from required K-TRACS reporting under certain circumstances as outlined in K.A.R. 68-21-2. All exemption requests must be submitted by pharmacists-in-charge (PICs) and are reviewed by K-TRACS staff. Dispensers will receive notice of approval or denial and must continue reporting to K-TRACS while waiting on a determination of exempt status. All renewals should be submitted online.
Exemptions must be renewed annually between August 1 and August 31. Pharmacists-in-charge (PICs) will receive email notification when the renewal period is open, and PICs must submit the renewal each year. Renewals are also required when:
Dispensers that no longer meet the criteria for an exemption shall notify the Board and begin submitting dispensations and/or zero reports within 7 days. Board staff may revoke an exemption for a dispenser at any time or request an explanation for the exemption upon routine review of registered dispensers.