Pharmacies in the state of Kansas and those dispensing to Kansas patients from other locations must report to K-TRACS all schedule II, III and IV controlled substance prescriptions and drugs of concern that they dispense.
All data submitters who use sFTP for file upload must update their account credentials by January 31, 2023. Please follow instructions provided by the K-TRACS vendor, Bamboo Health, to facilitate this process. Contact K-TRACS with any questions or concerns.
Drugs of concern required to be reported to K-TRACS include:
Pharmacies that dispense controlled substances and drugs of concern in an outpatient setting must report their prescription drug data to K-TRACS within 24 hours of the drugs being dispensed.
All pharmacies need to report controlled substances dispensed, even when it is infrequent (or occasional). Pharmacies can submit “zero-claim” reports for periods during which they have not dispensed any controlled substance prescriptions. Zero-claim reports must be made every 7 days.
If you need assistance with data submissions, please call Bamboo Health customer service line at 855-544-4767 or submit a support ticket.
The Kansas Board of Pharmacy received legislative approval to collect additional data elements beginning July 1, 2022. Those elements include date the prescription was sold, species code and diagnosis code. K-TRACS will not require these elements to be reported until a later date still to be determined.
Pharmacies will receive at least 6 months' notice of any changes in elements required to be reported with each prescription.
Contact K-TRACS at
[email protected] or 785-296-6547 with additional questions.
NEW 2022: The Board of Pharmacy has approved a guidance document modifying the conditions a pharmacy may cite for requesting an exemption.
Dispensers may request exemptions from required K-TRACS reporting under certain circumstances as outlined below. All exemption requests are reviewed by K-TRACS staff, and dispensers will receive notice of approval or denial. Dispensers must continue reporting to K-TRACS while waiting on a determination of exempt status.
Dispensers should fill out the Exemption from Reporting form and submit it to [email protected] for consideration.
Dispensers with statutory exemptions from reporting include:
An exemption from all K-TRACS reporting requirements may be requested if the dispenser is a medical care facility, as defined by K.S.A. 65-1626, that provides an interim supply of controlled substances and drugs of concern to an outpatient on an emergency basis and the interim quantity does not exceed a 48-hour supply and is limited to an amount sufficient to supply the outpatient's needs until a prescription can be filled in accordance with K.A.R. 68-7-11. This exemption only applies to the outpatient emergency interim supply of drugs and not to other outpatient dispensing or supply activities of the medical care facility.
Dispensers that do not dispense controlled substances or drugs of concern in the state of Kansas or to an address in Kansas may request an exemption if they meet the following conditions:
Dispensers who meet the following conditions may apply for an exemption from required zero reporting to K-TRACS:
Dispensations of controlled substances and drugs of concern must still be reported manually through the electronic data clearinghouse within 24 hours of dispensing the drug. The dispenser will only be exempt from submitting zero reports for days on which no controlled substances and drugs of concern were dispensed.
Pharmacists-in-charge must re-certify their pharmacy's exempt status between August 1 and August 31 of each year, beginning in 2023.
Exempt status also must be re-certified when:
Dispensers that no longer meet the criteria for an exemption shall notify the Board begin submitting reports within 7 days. Board staff may revoke an exemption for a dispenser at any time or request an explanation for the exemption upon routine review of registered dispensers.