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K-TRACS to begin quality improvement audit

May 08, 2020

An audit to improve the quality of information reported to K-TRACS by pharmacies will begin in May. The Board has hired an auditor to review K-TRACS records and request information from pharmacies to monitor data quality within K-TRACS.

Kansas pharmacies will be selected for the audit at random and notified by email of required documentation. They will have 30 days to respond. If no response is received, the pharmacy and pharmacist-in-charge could be referred to the Kansas Board of Pharmacy for potential disciplinary action.

As part of the audit process, copies of prescriptions from pharmacies will be compared to data submitted to the K-TRACS system. Once the review has been completed, the auditor will notify the submitting pharmacy of any actions that need to be taken to ensure K-TRACS data integrity and ongoing compliance to KSA 65-1683 (b).

If errors are discovered in the audit of a pharmacy’s data, the pharmacy will have 7 days from the date of notification of the errors to correct them in the K-TRACS database. Please refer any questions to pmpadmin@ks.gov.